Incorporating climate data into emergency planning and exercises: A primer for emergency management practioners and data developers

Climate change has and will continue to sharpen climate-related risks to communities and natural resources in California and elsewhere, as the probabilities of more extreme weather, floods, and fires continue to increase. This poses a problem of novel situations for emergency management. Progress has been made in terms of formally incorporating climate projections, data, and research on expected changes in climate-driven hazards into long-term hazard mitigation and climate adaptation strategies at both state and national levels. However, there are fewer examples of how climate change considerations have, or could be, incorporated into shorter-term emergency preparedness and response strategies. This is an important gap to fill, as climate resilience depends not only on mitigation and prevention measures, but also on the ability of agencies to coordinate and effectively minimize impacts when prevention measures fall short.

The goal of this primer is to provide guidance on how to incorporate the best available information on climate variability and change into emergency management planning, with a focus on the development and use of extreme weather event scenarios for use in exercises. The first section is aimed toward a broad audience, including emergency management practitioners who use extreme weather event scenarios. It provides an overview of available data and tools that can inform scenario design as well as techniques for scenario design based on the hazard of interest, the audience and application, and the technical skills and resources required to develop, summarize, and/or visualize the data. This section concludes with an overview of approaches and lessons learned related to extreme event response planning and exercise design. Overall, this section highlights the advantages of developing quantitative scenarios based on spatial data, which allows visualizations and interactive data explorations that can provide greater specificity in discussions related to preparedness and response strategies. It further highlights the advantages of developing a core expert working group to guide planning, holding pre-exercise workshops to engage diverse communities outside of the emergency management sector, and engaging decisionmakers post-exercise to communicate key issues and outcomes as well as potential approaches for mitigating consequences that were identified by participants.

The second section is aimed toward the scientific community and data developers involved in the creation of extreme weather event scenarios. This section provides technical guidance and detailed descriptions of four types of data resources and five analytical approaches that can be used to create extreme weather event scenarios based on the design considerations highlighted in section one. The computational resources and expertise required varies substantially across the options presented and is a primary consideration. These requirements, in addition to considerations related to audience and application, may determine the novelty and detail of the event, the detail of weather forecast information that can be provided, and the spatial extent across which the event can reasonably be modeled. The importance of, and approaches for, delivering information in a form that is accessible to emergency management practitioners is also discussed.